Office Manager

Job Summary

Who is Pyrotek? Pyrotek is the most successful global industrial company you’ve never heard of (until now). Pyrotek is a global leader in high temperature materials and our products impact virtually everyone in the developed world. Our global team has worked for decades to deliver new technologies, advanced engineered systems and innovative materials to customers in industries all over the world. The last car, train and plane you rode in were all safer and more energy efficient because of Pyrotek. The beverage cans in your refrigerator are lighter, stronger and infinitely recyclable because of Pyrotek. Join our team and create, improve and innovate the everyday!

Essential Duties and Responsibilities

The Office Manager will perform office and financial functions along with vendor reconciliation and partner with HR to provide onboarding, timekeeping and communication support for team members.

Monday - Friday, 8:00 am - 4:00 pm

Essential Functions/Responsibilities

• Perform Accounts Payable functions.
• Maintain confidentiality in the administration of all financial and legal information, related to Pyrotek products and business relations.
• Responsible for tracking monthly capital project expenditures and maintain properly documented files.
• Administer running labor ticket and run material planning reports for ordering sales items, stock, and release.
• Responsible for work orders for assembly and shop from WIPS, submit Purchase Orders for outside service from Work Orders, and work alongside Strategic Sales Support Specialist on ordering materials, based on inventory and new vendors when needed.
• Perform office administrative duties as needed, including greeting, and tracking facility visitors, answering incoming, and routing calls, and recording messages. 
• Maintain the cooperation and support of team members company-wide through effective interdepartmental communication.  Serve as a role model in areas such as professionalism, service orientation, agent of change, education, and commitment to organizational goals and objectives.
• Assist Human Resources Business Partner involving, biweekly payroll, companywide human resources communications, onboarding and other HR related business needs as required.

Qualifications

Education/Experience  High School Diploma or GED, plus, Accounting/Office management experience, two (2) years of progressive experience in accounting and financial reporting systems or like office related duties; or equivalent combination of education and experience.  Experience working in a global and multi-cultural organization a plus. 

Knowledge/Skills/Abilities

• Core People Skills.  Ability to positively interact and work collaboratively with a diverse group of people at all levels of the organization and across the globe.  
• Accounting Skills.  Strong accounting, financial reporting, and analysis skills. Strong knowledge of US GAAP. Ability to research and summarize technical accounting topics. A working knowledge of Cost Accounting ERP and Consolidations systems is required.
• Core Business Skills. Ability to exercise sound judgement and discretion in handling of proprietary and confidential information.  Ability to work independently, without significant direction and to use resources effectively to “figure it out”. Strong critical thinking skills, judgment and keen attention to detail and accuracy. Exceptional prioritization, time management and organizational skills.  Ensuring a high level of timeliness, accuracy, and proper internal controls.  Run monthly reports (MSC tooling report). Manage and provide facility purchasing. 
• Communication Skills.  Ability to speak clearly and persuasively in positive or negative situations, listen and obtain clarification, and respond well to questions. Proficiency in writing clearly and concisely and editing work for spelling and grammar. 
• Analytical Skills. Ability to use information/data and various metrics to develop an informed and factual business case.  Ability to define accounting issues, collect objective data, establish facts, and draw valid conclusions.
• Computer/Applications Skills.  Proficient computer skills using a variety of software applications systems. Working knowledge of Microsoft Office Products. Experience with SharePoint and other database applications is preferred. 

Physical/Sensory Requirements
Must be able to sit for long periods-of-time, bend, and reach, use stairs, lift up to 25 pounds occasionally and communicate effectively in English by telephone, in person and in writing. Effectively use a personal computer, office equipment and telephone.

Working Environment
While performing the essential responsibilities of this position, team member will generally work in an office environment.

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Pyrotek benefits include:

• Medical, Dental, Vision after 31 days
• Paid Vacation & Sick Leave
• 401(k) with generous match
• Profit Sharing
• Supplemental Benefits

Pyrotek is an Equal Employment Opportunity Employer and does not discriminate on the basis of race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors.

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